Job opening: Senior Govt Assistant

About The Planetary Society

The Planetary Society has been the world’s largest and best house advocacy group for 45 years. Co-founded by Carl Sagan, The Planetary Society’s mission is to empower the world’s residents to advance house science and exploration. We provide a supportive and collaborative work setting and function with a excessive degree of mutual belief. We’re captivated with our mission and dedicated to continuous organizational enchancment whereas additionally respecting and defending work/life steadiness. Our group is strengthened by its range of abilities, experiences, and views. We foster mutual respect and a way of belonging for all folks in our work.

Place Abstract

Reporting to the CEO, the Senior Govt Assistant supplies high-level administrative and operational assist to make sure the efficient use of the CEO’s time, consideration, and focus.

This position goes past conventional government assist to incorporate coordination throughout the group’s management group and assist for key strategic initiatives. Performing as a trusted extension of the CEO, the Senior Govt Assistant helps be sure that priorities are clear, communication is streamlined, and choices translate into motion.

This is a perfect position for an skilled government assistant who brings robust judgment, discretion, and organizational consciousness, and who’s comfy working in each extremely detailed and cross-functional contexts.

This position operates with a excessive diploma of belief and discretion and serves as a key extension of the CEO in interactions throughout the group.

Obligations

CEO Assist & Prioritization

Handle and optimize the CEO’s calendar, making certain alignment with strategic priorities and making tradeoffs as wanted.
Coordinate scheduling of inside and exterior conferences, together with Board members, companions, and senior employees.
Function a main level of contact for requests directed to the CEO.
Anticipate wants, determine potential conflicts, and proactively resolve competing priorities.
Put together analysis, briefing supplies, agendas, and assembly summaries to assist the CEO’s work.

Communication & Correspondence

Draft, evaluation, and handle e-mail communications on behalf of the CEO.
Monitor incoming requests and guarantee well timed responses or acceptable delegation.
Keep organized data of key communications, choices, and follow-ups.
Guarantee constant {and professional} communication with inside and exterior stakeholders.

Management Crew Coordination

Assist planning and coordination of management group conferences, together with agenda growth and preparation of supplies.
Monitor choices and motion gadgets from management conferences and guarantee follow-through.
Coordinate throughout departments to assemble updates, inputs, and supplies for CEO and management discussions.
Assist keep visibility into key initiatives and priorities throughout groups.
Function a liaison on behalf of the CEO to assist readability, alignment, and follow-through.

Strategic Initiative Assist

Present coordination and undertaking assist for chosen cross-department initiatives led by the CEO.
Monitor progress, timelines, and deliverables for key priorities.
Comply with up with stakeholders to make sure accountability and momentum.
Assist determine bottlenecks and guarantee points are elevated and resolved.
In some circumstances, tackle direct possession of discrete initiatives or workstreams, significantly these requiring cross-functional coordination.

Board & Governance Assist

Coordinate logistics and supplies for Board conferences and committee work.
Help in getting ready Board supplies, displays, and briefings.
Monitor follow-up actions associated to Board choices and priorities.
Assist communication with Board members as wanted.

Administrative Operations

Handle journey preparations, itineraries, and expense reporting for the CEO.
Keep organized digital submitting programs and documentation.
Assist logistics for occasions, exterior engagements, and talking alternatives.
Deal with confidential data with discretion and professionalism.
Use sound judgment to prioritize points and escalate issues appropriately to the CEO.

Perfect Candidate Profile

The perfect candidate for this place is an skilled government assistant who brings robust judgment, discretion, and organizational consciousness. They’re extremely organized and detail-oriented, whereas additionally capable of see the larger image and assist work throughout groups. They’re proactive, resourceful, and take initiative in managing priorities and making certain follow-through.

They construct robust, optimistic relationships and are somebody colleagues and exterior companions take pleasure in working with. They’re comfy working behind the scenes to assist management, whereas additionally participating confidently with a variety of stakeholders. This particular person thrives in a dynamic setting and takes pleasure in serving to leaders and groups function successfully to advance The Planetary Society’s mission.

Minimal Abilities and Necessities

8+ years of expertise supporting senior executives, ideally in a nonprofit or mission-driven group.
Demonstrated expertise working as a senior or lead government assistant; expertise supporting a CEO or government chief in a nonprofit group most well-liked.
Expertise coordinating initiatives or initiatives involving a number of stakeholders.
Expertise working throughout groups and navigating organizational dynamics.
Distinctive organizational and time administration abilities.
Glorious written and verbal communication skills.
Capability to prioritize and handle a number of competing calls for.
Element-oriented, with robust judgment and the power to anticipate wants.
Capability to work in a hybrid setting with common in-person presence in Pasadena (1–2 days per week on common).
Capability to journey as wanted, together with home and occasional worldwide journey, in assist of the CEO’s schedule and organizational priorities.
Willingness to take care of a versatile schedule to accommodate occasional early morning or night conferences tied to journey or exterior engagements.
Capability to carry out work at a pc for prolonged durations of time.
Consolation with studying and utilizing laptop software program and workplace gear.
Authorized authorization to work within the U.S.

Private Attributes

Builds robust, optimistic working relationships and is somebody colleagues and companions take pleasure in working with.
Brings knowledgeable, approachable presence that fosters belief and efficient collaboration.
Operates with integrity, honesty, and a robust dedication to sustaining confidentiality.
Has a proactive, solution-oriented mindset.
Dedicated to The Planetary Society’s core values: curiosity, humanity, optimism, independence, credibility, effectiveness.

Compensation & Advantages

Wage vary: $85,000-$95,000, relying on {qualifications} and expertise
Medical and dental insurance coverage
403(b) retirement financial savings plan with employer match
Paid break day: 11 holidays + trip and sick depart
Group time period life, short-term, and long-term incapacity insurance coverage
A supportive and mission-driven work tradition
Lovely location in Pasadena, CA, with hybrid work flexibility
Engaged colleagues and significant, space-focused work

The Planetary Society is an Equal Alternative Employer and encourages purposes from certified people who’re consultant of the culturally and ethnically numerous communities that we serve.